How to prepare for a videoconference (Google Meet)

Here are some quick tips on how to prepare for a videoconference, and what to expect when you join a Google Meet link like the one used in our private workshops.

How to log in – click the “join meeting” link on our website or in your email. If you are accessing a workshop on your smartphone or tablet, you will be prompted to download the Google Meet app and then sign in with your email address (it’s free). 

Take a few minutes before the start time to make sure your equipment works. Follow these guidelines:

  • Prepare your space – don’t have any distractions behind you, make sure it’s quiet and comfortable. Make sure that your desk/table is clear.
  • Prepare your camera – make sure it is working. Make sure the angle is appropriate and you have adequate lighting.
  • Prepare your sound – make sure you can hear. If you are having trouble with sound, try plugging in earphones. Silence your cellphone, be in a quiet room, and try not to eat food during the meeting (it’s distracting). 

Google Meet Layout:

Frequently Asked Questions

Programs can vary depending on the age of your computer. Try downloading Google Chrome. It’s free HERE.

Yes, download the Google Meet app on your phone or tablet. However, if you have access to a computer, you have more viewing options, which you might prefer. 

Yes, there is a dial in number for each event. Please note that it is a Canadian number and you may be charged for long distance if you don’t have a Canada-wide long distance plan. If you are on a phone you can mute and unmute yourself by pressing *6. 

There are a few different “views” in Google Meet. Here’s how to select what works best for you:

Under “Change layout” you can choose different views.

Please note that Google Meet shows a maximum of 16 people per screen.

Zoom and Google Meet are very much the same. However, Zoom charges a fee for meetings that are longer than 45 minutes. We have 3-4 Support Groups occurring at the same time, so it would be costly to have 4 Zoom Accounts. Google Meet is free for us as a non-profit organization.

Also, if you are participating by telephone, Zoom is based in the United States, so you would be charged international long distance rates to join.

We are in unprecedented times during the COVID-19 pandemic. AMI-Quebec’s top priority is the safety of our participants, volunteers, and staff. We will not hold in-person events until we are certain there is a low risk to our entire community. Click HERE to sign up for monthly email updates for information. 

If you don’t use Gmail: Google Meet will ask for your name–feel free to just enter your first name.

If you have a Gmail email address: Google Meet uses the name on your Gmail account. If you’d prefer to use just your first name, find out how by clicking: How to change your name on Google Meet.

Our feedback indicated that people wanted to see each other and had trouble figuring out who was speaking on the phone, especially in larger groups.  Facilitators could no longer “see body language” of participants, making their roles more difficult. Also people with hearing issues had difficulty having a phone to their ear for 90 minutes. Google Meet is also free; we had to pay for the telephone technology we were using. But don’t worry–you can still participate by phone; see “can I participate by telephone” above.

We recommend you find a place where a wall is behind you, or you could place a sheet or curtain behind you. You could also use your smartphone and sit in a car or outside.

When you are in a meeting, there is a button at the bottom right marked Turn On Captions. Click on that. You will see words (like movie subtitles) of everything being spoken.

I need technical assistance!

If you need help during an event, email outreach@amiquebec.org. For assistance ahead of time, phone us during business hours at 514-486-1448.

We know this can be confusing. AMI-Quebec is here for you.